How to See All Unpaid Invoices in One Place | RunSensible

When unpaid invoices are spread across spreadsheets, email threads, accounting notes, and individual client files, law firms lose visibility fast. For teams trying to see all unpaid invoices in one place, the real need is a billing workflow that shows what is still outstanding, which invoices are overdue, and where follow-up should happen next.

RunSensible supports this use case through its billing and accounting workflows. Firms can use the Bills List, Payment Status Grid, filters, and Accounting Dashboard to monitor unpaid invoices, review outstanding balances, and organize billing follow-up without relying on scattered manual tracking.

The Problem With Tracking Unpaid Invoices Manually

Unpaid invoices create more than a cash flow issue. They create an operational visibility problem.

In many firms, billing staff may know which invoices were sent, attorneys may know which clients need follow-up, and accounting may track receivables in a separate system or spreadsheet. The problem is that no one has a clear shared view of unpaid invoices without checking multiple places.

That leads to practical friction:

Staff spend time asking whether an invoice was paid.
Clients may receive follow-up late or inconsistently.
Overdue invoices can sit unnoticed.
Partial payments may be harder to track.
Responsible attorneys may not have quick visibility into billing status.

RunSensible’s billing tools help reduce that friction by organizing bill status, payment activity, and invoice details in a more centralized workflow.

A Realistic Use Case Scenario

A small litigation firm sends invoices throughout the month, but follow-up is inconsistent. Some invoices are paid quickly, some are partially paid, and others become overdue. The billing coordinator keeps a spreadsheet, but attorneys sometimes ask for updates that require checking the spreadsheet, the invoice record, and client emails.

The firm does not need a more complicated process. It needs a clearer view of unpaid invoices and a repeatable way to identify what needs attention.

Inside RunSensible, the team can use the Bill Status Overview to review invoices by status, including Sent, Partially Paid, Paid, Draft, and Overdue. The Payment Status Grid gives the team a quick view of bill counts and total amounts by status, which makes it easier to understand what is still unpaid and what needs follow-up.

How RunSensible Helps You See All Unpaid Invoices in One Place

RunSensible organizes invoices inside the Bills List after they are saved. From there, the Payment Status Grid provides a clear summary of invoice status across the billing workflow. According to RunSensible’s Help Center, the grid shows the number of bills and total monetary amount associated with each status, including Sent, Partially Paid, Paid, and Overdue.

This matters because unpaid invoices are not always the same. A bill that has been sent but is not yet due may need routine monitoring. A partially paid bill may need a balance check. An overdue bill may need follow-up. RunSensible gives firms a way to separate those categories instead of treating all unpaid invoices as one vague group.

The Accounting Dashboard also supports accounts receivable visibility. The Help Center describes the Accounts Receivable section as showing money owed by clients, including a Running Balance that represents total unpaid invoices and indicators for invoices with remaining balances.

For firms that need more detailed views, the Filtering Bills workflow lets users narrow the Bills List by criteria such as client, matter, responsible attorney, originating attorney, due date, invoice date, invoice number, invoice status, and total.

Step-by-Step: How to See All Unpaid Invoices in One Place

1. Start from the Bills List

RunSensible automatically adds saved bills to the Bills List, where billing records are stored and organized. This gives the firm a central place to begin reviewing invoice status rather than relying on separate manual lists.

The Bills List is the operational foundation for tracking unpaid invoices because it keeps invoice records visible in one billing area.

2. Use the Payment Status Grid to review unpaid invoice categories

The Payment Status Grid helps firms quickly understand billing status across all bills. It groups invoices by status, including:

• Draft
• Sent
• Paid
• Partially Paid
• Overdue

For unpaid invoice tracking, the most relevant categories are usually Sent, Partially Paid, and Overdue. Sent bills have gone to the client but are still awaiting payment. Partially Paid bills have received some payment but still have an outstanding balance. Overdue bills have passed their due date without being fully paid.

By clicking a status in the grid, users can filter the Bills List to show only bills in that category. That makes it easier to focus on the exact unpaid invoice group that needs attention.

3. Check the Accounting Dashboard for receivables visibility

The Accounting Dashboard gives firms a higher-level view of accounts receivable. The Running Balance represents total unpaid invoices, helping teams understand the amount still owed by clients.

This is useful for owners, managing partners, and billing managers who want a quick view of outstanding receivables without opening each invoice individually.

4. Apply bill filters for a more specific unpaid invoice view

Sometimes a general unpaid invoice view is not enough. A billing team may need to see unpaid invoices for a specific attorney, client, matter, due date range, or invoice status.

RunSensible’s bill filtering workflow supports that. Users can apply filters based on fields such as Client, Matter, Responsible Attorney, Originating Attorney, Due Date, Invoice Date, Invoice Number, Invoice Status, and Total.

This helps firms answer more specific billing questions, such as:

Which invoices are overdue for a specific attorney’s matters?
Which client has unpaid balances?
Which unpaid invoices are approaching or past the due date?
Which matters have outstanding billing activity?

5. Review payment details for partially paid bills

Unpaid invoices are not always fully unpaid. Some have partial payments, which makes visibility more important.

RunSensible supports payment tracking through bill payment details. The Help Center describes payment information such as payment date, payment method, reference details, total amount, and remaining amount.

For billing staff, this helps separate invoices that need full payment follow-up from invoices that only have a remaining balance.

6. Use reminders and notifications to reduce missed follow-up

Visibility is only one part of unpaid invoice management. Firms also need a way to act on that visibility.

RunSensible’s online payments management documentation describes bill reminders and a “Notify if client hasn’t paid” option. When enabled, the system can monitor invoice payment status and trigger a notification when payment remains pending past the due date, depending on configuration.

This helps firms avoid relying only on memory or manual calendar reminders for overdue invoice follow-up.

7. Export selected bills when reporting or review is needed

For firms that need a downloadable billing record, RunSensible allows selected bills to be exported to Excel. The Help Center notes that exported bill details include information such as Bill Number, Status, Total, Client, Invoice Date, and Due Date.

This can be useful for internal review, attorney meetings, receivables discussions, or administrative follow-up.

Outcome

A more centralized unpaid invoice workflow gives law firms better visibility into receivables without forcing staff to rebuild the same report manually every week.

With RunSensible, firms can:

See invoice status from the Bills List
Review unpaid categories through the Payment Status Grid
Monitor total unpaid invoices from the Accounting Dashboard
Filter invoices by client, matter, attorney, due date, status, and total
Track partial payments and remaining balances
Use reminders or notifications to support follow-up
Export selected bill data when needed

The practical value is not just faster billing review. It is a cleaner process for knowing what is unpaid, what is overdue, and what needs action.

If your firm is trying to see all unpaid invoices in one place and reduce billing follow-up friction, RunSensible gives your team a more organized way to track invoice status, review receivables, and manage outstanding balances inside a connected billing workflow.

FAQs

Can I see all unpaid invoices in one place in RunSensible?

Yes. RunSensible supports unpaid invoice visibility through the Bills List, Payment Status Grid, and Accounting Dashboard. The Payment Status Grid helps categorize bills by payment status, while the Accounting Dashboard includes receivables visibility for unpaid invoices.

Can I filter unpaid invoices by client or attorney?

Yes. RunSensible’s bill filtering workflow supports filters such as Client, Matter, Responsible Attorney, Originating Attorney, Due Date, Invoice Date, Invoice Number, Invoice Status, and Total.

Can RunSensible show overdue invoices separately?

Yes. The Payment Status Grid includes an Overdue status for bills that have passed their due date without being fully paid. Users can click that status to filter the Bills List to overdue bills.

Can I track partially paid invoices?

Yes. RunSensible supports Partially Paid bill status and payment details, including payment method, payment date, total amount, and remaining amount.

Can RunSensible help with unpaid invoice follow-up?

RunSensible’s online payment management settings include bill reminders and a notification option when a client has not paid by the due date. This can help firms keep overdue invoice follow-up more organized.

Final Thought

Unpaid invoices are harder to manage when billing status lives across different tools, spreadsheets, and staff notes. RunSensible helps law firms bring invoice visibility into a more organized billing workflow, so teams can review unpaid balances, identify overdue bills, filter by key details, and follow up with more consistency. For firms trying to improve accounts receivable visibility without adding more manual tracking, this creates a practical starting point.

Help Center Links

1. Bill Status Overview – https://help.runsensible.com/billing/bill-status-overview/
2. Accounting Dashboard – https://help.runsensible.com/accounting/accounting-dashboard/
3. Filtering Bills – https://help.runsensible.com/billing/filtering-bills/
4. Managing Bills – https://help.runsensible.com/billing/managing-bills/
5. Viewing Installments and Payment Details – https://help.runsensible.com/billing/viewing-installments-and-payment-details/
6. Online Payments Management – https://help.runsensible.com/billing/online-payments-management/