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Legal Time Tracking for Personal Injury Law Firms2025-10-02T19:05:01+00:00

Legal Time Tracking for Personal Injury Law Firms

Stop revenue leak by tracking every billable hour and minute

Built-in time tracking lets you record work across intake, treatment monitoring, demand, negotiation, and litigation—then converts billable hours into customized, branded invoices you can send and track.

  • ✔ Capture billable hours and expenses and attach them to the right matter automatically
  • ✔ Get paid faster with automated, branded invoices
  • ✔ Generate clean settlement statements and breeze through month-end accounting

Make month-end easier on your law firm

Simplify PI Time and Expense Tracking with RunSensible

Centralized time entries by PI case

Keep every minute in one place—add each call, meeting, and other events to billable —so nothing is missed or duplicated.

Set custom and default billable rates

Easily customize the rates for different roles and people in your law firm and simplify your payroll as well as invoices.

Built-in expense tracking and settlement statements

Snap receipts, log hard and soft expenses, and auto-attach to matters. Generate settlement statements that reconcile to zero, costs, liens, and client net in seconds.

Lien and trust safeguards that fit PI workflows

Role-based permissions, trust accounting separation, and audit trails keep your lien resolution and client funds compliant from retainer to disbursement.

Custom tagging for time entries

Filter by phase, injury type, insurer, venue, provider, or activity code. Create custom tags that match your law firm’s operations.

Collaboration without collisions

Multiple users can track time on the same matter simultaneously—perfect for high-volume intake days, large discovery pushes, or trial teams.

PI law firm time tracking: log billable time from any activity

Legal Accounting

Log time by creating billable hours from calendar, emails, calls, texts, drafts, and tasks. Stop your PI firm’s revenue leak by tracking time more efficiently. Edit and correct time entries by bulk.

Built-in legal payment and billing tools for better payment collection

Automatically create branded invoices from time entries and recorded expenses for each matter or client and send them by email or text message. Track payment status and send automated reminders for better payment collection.

Legal Time Tracking

Legal Time Tracking Software for Personal Injury Law Firms FAQs

Even on contingency, precise time data matters. You’ll prove effort to clients, insurers, and co-counsel, support fee petitions or sanctions awards when applicable, calculate effective hourly rate by case, optimize staffing, and understand which marketing channels actually drive profitable results.

Consistency and automation. Timers capture work as it happens, so you see true effort by phase. Reports show cost-to-settlement ratios, cycle times, and effective hourly rate—letting you adjust staffing, reject low-yield cases earlier, and prioritize files most likely to resolve.

Out-of-the-box PI templates, activity tags for demand prep, IME/DMEs, mediation, lien resolution, and settlement. Smart prompts for adjuster emails and provider calls. Cost capture that flows straight to settlement statements and accounting—without duplicate entry.

Yes. iOS and Android mirror desktop. Start timers with a swipe, add notes by voice, snap receipts, and sync automatically—even offline.

Integrations with Outlook, Gmail, and major VoIP providers suggest entries based on call duration and drafting time, link them to the correct matter, and let you approve in one tap.

Yes. You can separate trust and operating accounts, block double-billing, assign LEDES codes, enforce rate caps when used, and apply HIPAA-aware access controls. Audit logs track every change.

RunSensible includes a native accounting suite with trust accounting features, but it also integrates with QuickBooks if you already use that.

No. Our dedicated migration services work quickly and efficiently and will have you tracking in the new system quickly—complete with onboarding and training.

Yes. Use firm, user, or task-level rates to measure effective hourly rate and internal costs—even when the client is not billed hourly. Alternative fee structures like blended or capped can be modeled.

Timers and required fields produce clear, defensible records of effort, which support lien negotiations, client updates, and fee justification. Fewer surprises mean fewer disputes.

It does. Track effort on contingency files for profitability and fee justification, and produce LEDES or detailed logs for fee-shifting situations when the court or carrier may pay fees.

Yes. Select a date range and matters, then generate invoices or settlement statements. Entries are grouped, taxes or statutory fees applied as configured, and files exported as PDF, CSV, or LEDES.

Cycle time by phase, effective hourly rate by matter and attorney, marketing channel ROI, average demand-to-offer time, cost-recovery rate, realization vs. collection on fee-shifting files, and team capacity.

Use tags like Treatment follow-up, Record request, Demand sent, IME, Mediation, Arbitration, or Trial Day. Combine with client, insurer, venue, or date filters to retrieve entries in milliseconds.

Yes. Microsoft 365, Google Workspace, and leading DMS integrations are supported. Calendar events convert to draft time entries; document saves create activity logs tied to matters.

Both connect to the same cloud database via WebSockets. Start a timer on your phone and see it on desktop in seconds. Offline changes sync automatically once you’re back online.

A dedicated success manager handles configuration, training, and launch. Unlimited 24/7 support by phone, email, and chat, plus a searchable knowledge base with step-by-step videos.

Clients appreciate transparency. With clear, timely updates and settlement statements that show effort and costs, trust rises and approvals arrive faster.

Time entries tie directly to milestones—intake, treatment monitoring, demand, negotiation, litigation tasks, trial events—along with documents and costs. You see progress and profitability in one dashboard.

Yes. Granular permissions limit visibility by role or matter. Contractors can log only on assigned tasks. Audit logs preserve accountability.

Apply credit notes to entries or invoices. The system tracks original hours and adjustments to keep financial history accurate for audits and settlement reconciliations.

Yes. Idle detection pauses timers, while contextual reminders prompt tracking when you open a case file, calendar event, or provider correspondence.

Absolutely. See workload by role and case phase. Rebalance work to prevent burnout and use historical data to plan hiring for intake surges or litigation spikes.

Export everything—time, costs, clients, and matters—to CSV, LEDES, or JSON. Data is retained for 30 days after cancellation, then deleted from our servers.

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